It is a policy of Marymead not to charge clients for copies of their records. Also, clients have the right to add information to their Marymead file, and to insert an amendment should they believe that the information that Marymead holds is not accurate.
An electronic database indexing Marymead's client files has been developed to better assist former clients seeking information about themselves or their family.
In the initial years the data was recorded in a simple card system. These records would specify name of the client, admission date, contacts and subsequent discharge date. Card records were replaced by paper files during the 1980s and the information recorded was expanded to include the case history of the client. The information may include records of conversations, phone calls and meetings, reports, court orders, correspondence and details of other relevant services which may include health or education services. In recent years all of the indexes have been transferred to Excel spreadsheets.
The card files were created when Marymead was run by the Franciscan Missionaries of Mary nuns. The cards have information including: Name and Date of Birth (DOB) (for each child, if more than one sibling), names of father and mother, address (parents?), dates of admission and discharge, religion, name of person or organisation who placed the child at Marymead.
The paper files date from around 1970, and are still created about current clients of Marymead. These files contain information including: Name and DOB (for each child, if more than one sibling), name of mother and father, address (parents?), dates of admission and discharge, also referral sheet, initial assessment form, agreement forms eg between child and Marymead, individual management plans, case notes, daily reports, medical notes and reports, contact reports, faxes, communication books, court notes, permissions, admission form, family support worker (FSW) reports, diet and medication guidelines, correspondence with Royal Canberra Hospital/ Department of Youth and Community Services/schools etc, photographs, death and burial records, personal letters and correspondence, administration.
We do not currently have any records linked to this organisation, but records may exist. The Find & Connect Support Service can help people who lived in orphanages and children's institutions look for their records.
We do not currently have any photographs linked to this entry. If you know of any additional photographs, please contact us.
The Find & Connect Support Service can help people who lived in orphanages and children's institutions look for their records.
Last updated:
28 July 2023
Cite this: http://www.findandconnect.gov.au/guide/act/AE00125
First published by the Find & Connect Web Resource Project for the Commonwealth of Australia, 2011
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