Department of Education and Training
The Student Counselling Files (1964-present) contain the case history notes of all cases referred to the Student Counsellor. The amount and type of information contained on the files varies from case to case, depending on the individual circumstances of the case. The files may include: information about the reason for referral; the nature of the student's problem for which counselling is sought; personal and family details of the student; test pro-formas and results; medical and psychological reports; and counsellor's notes.
Access to these records is restricted to the person to whom the file relates, or the parents of that person. The provisions of the Government Information (Public Access) Act 2009 (GIPAA) apply to these records.
These records are not required to be kept permanently. All records can be destroyed after the subject is 25 or after seven years, which ever is the greater.
Please note that although previous guides have stated that a ten percent sample of these records is required to be kept, and that they are held by State Records, in 2013 that was not the case. The records that survive are held by the relevant school, so former clients should contact the school(s).
Sources used to compile this entry: Thinee, Kristy and Bradford, Tracy, Connecting Kin: Guide to Records, A guide to help people separated from their families search for their records [completed in 1998], New South Wales Department of Community Services, Sydney, New South Wales, 1998, http://nma.gov.au/blogs/inside/files/2011/02/connectkin_guide1.pdf; Correspondence from staff of NSW State Records, 19 February 2013.
Prepared by: Melissa Downing & Naomi Parry
Created: 10 August 2011, Last modified: 10 December 2014